The criteria for managing corporate travel change depending on the type of organization. A dedicated travel management system, on the other hand, should include a few common features. From travel requests to approvals to reimbursements, an ideal travel and expense management platform should handle the entire process for you.
Features to Look for in a Travel Management System
The following are the key features of a travel management system.
1] Support for Multiple Modes
You require a platform that provides you with the most comprehensive access to flight and hotel room providers, allowing you to compare costs, dates, and offers. It’s critical to select software that provides the most value for money while also providing the smoothest travel and booking experience for your employees and travel management administrators.
Keep an eye out for hidden extras that could detract from the system’s cost-effectiveness, such as charges for lodgings, revisions to bookings, or support requests. Choose a corporate trip booking platform with a straightforward pricing structure wherever possible.
3] Form for Raising Travel Requests
Most individual details, such as name and reporting manager, are pre-filled on this form. Employees just need to enter information relevant to the upcoming trip.
4] Travel Policy Compliance
Assuring that business travel policies are followed relieves the travel manager of a significant burden. It helps to keep travel costs under control while also making it simpler for managers to approve requests.
5] Automated Reporting
You can uncover areas where you’re overspending and make informed decisions that will help you save money through reports. Automated reporting feature of travel management systems is really useful.
6] Approval Hierarchies
Employee requests are sent to one or more individuals for approval after they are submitted. You can choose to have trip requests automatically approved based on specified criteria.
7] Streamlined Process
Avoid travel management software that does not provide integrated solutions; ideally, you want a one-stop shop where you can rapidly make new bookings and access/modify current ones without having to traverse between different suppliers.
8] Intuitive User Experience
When travelling, things happen, and you need a travel services system that provides you with the real-time flexibility to deal with unforeseen scenarios swiftly and efficiently, as well as friendly support staff and minimal or no fees.
9] Ease of Travel Bookings
The ideal travel management software should allow both the travel manager and staff to book tickets without having to use consumer-facing interfaces.